Frequently Asked Questions

OktoNote is an AI-powered note-taking app that transforms any input into organized knowledge cards. You can capture content through text, voice recordings, photos, or document uploads, and our AI automatically categorizes everything into 10 different card types: Tasks, Todos, Journals, Itineraries, Links, Attachments, Lists, Discussions, Details, and Study materials.

The app processes your input in real-time, extracting key information and organizing it intelligently so you can focus on capturing ideas rather than organizing them manually.

OktoNote automatically categorizes your content into 10 specific card types:

• Task Cards: General reminders without specific deadlines
• Todo Cards: Time-sensitive tasks with specific deadlines
• Journal Cards: Personal memories and experiences
• Itinerary Cards: Schedules, travel plans, and events
• Link Cards: Web URLs and website bookmarks
• Attachment Cards: Files, documents, and media
• List Cards: Organized collections and checklists
• Discussion Cards: Meeting notes and collaborative conversations
• Details Cards: Important information and quick facts
• Study Cards: Learning materials and knowledge building

The AI analyzes your content's context and automatically assigns the most appropriate category.

OktoNote's AI categorization is highly accurate because it analyzes context, keywords, and content structure. The system understands the difference between actionable tasks, time-sensitive todos, personal reflections, and informational content.

The AI continuously learns and improves its categorization based on content patterns, ensuring that your notes are organized in the most logical and useful way possible.

OktoNote supports multi-modal input to capture information however is most convenient for you:

• Text Input: Type directly with rich text support and auto-save
• Voice Recording: Record voice memos with automatic transcription
• Photo Capture: Snap photos with OCR text extraction and image enhancement
• Document Upload: Upload PDFs, Word documents, spreadsheets, and other file formats

All input methods work seamlessly together, and the AI processes everything into organized knowledge cards.

OktoNote's voice recording feature captures high-quality audio and automatically transcribes it to text. The transcription is processed in real-time, and you can play back the original audio anytime.

The AI doesn't just transcribe – it understands the content and extracts key insights, action items, and important details, then organizes them into the appropriate knowledge card categories.

OktoNote's OCR technology can extract text from various sources including:

• Handwritten notes and journals
• Printed documents and books
• Whiteboard content and presentations
• Business cards and receipts
• Signs, labels, and product information
• Screenshots of digital content

The system enhances image quality automatically and extracts text accurately, even from challenging lighting conditions or curved surfaces.

OktoNote supports multiple document formats including PDF, Word documents (.docx), spreadsheets, text files, and more. When you upload documents:

• Content is automatically parsed and extracted
• Key information is identified and highlighted
• Text becomes searchable across your entire knowledge base
• Documents are stored with original formatting preserved

Large documents are intelligently summarized while maintaining access to the full original content.

Feed View displays your AI-processed knowledge cards in an organized, categorized interface. Each card shows the processed information with clear categorization, key details, and visual indicators. You can filter by type, search across categories, and access information in a structured format.

Timeline View shows your content in chronological order exactly as you captured it. This view preserves your original input including raw voice recordings, original photos, unprocessed text, and uploaded documents. It's perfect for reviewing your thought process or accessing complete context.

While OktoNote's AI categorization is highly accurate, you maintain control over your content organization. You can review and adjust categorizations as needed, ensuring your knowledge cards are organized exactly how you prefer.

The system learns from your preferences over time, improving its automatic categorization to better match your personal organizational style.

Feed View offers powerful filtering and sorting options:

• Filter by any of the 10 card types to focus on specific content
• Sort by creation date, modification date, or relevance
• Use category indicators to quickly identify content types
• Apply multiple filters simultaneously for precise content discovery

The interface maintains your filter preferences, making it easy to return to your preferred view configurations.

OktoNote uses semantic search that understands context and meaning, not just exact keyword matches. You can search for concepts, feelings, or related topics and find relevant content even when the exact words don't appear in your notes.

The search works across all content types – text, transcribed audio, OCR'd images, and parsed documents. It understands relationships between ideas and can surface relevant information based on context and intent.

Yes! OktoNote makes all content searchable:

• Voice recordings: Automatically transcribed text is fully searchable
• Images: OCR-extracted text from photos is indexed and searchable
• Documents: All parsed document content is searchable
• Mixed content: Search across all formats simultaneously

This means you can find information regardless of how you originally captured it.

Yes, OktoNote's intelligent search works completely offline. Once your content has been processed by our AI services, the search index is stored on your device so you can search through your entire knowledge base even without an internet connection.

This offline-first approach ensures your information is always accessible and your searches are instant, regardless of connectivity.

Yes, OktoNote is designed as an offline-first application. You can view all your content, search through notes, and access files completely offline. The app stores everything locally on your device for instant access.

When you're back online, the app seamlessly synchronizes across your devices, ensuring your content is always up-to-date everywhere.

OktoNote prioritizes your privacy with secure data handling. Your content is processed using AI services to provide intelligent organization, and we implement security measures to protect your personal thoughts, business ideas, and sensitive information during processing.

Processed content and files are stored on your device with secure synchronization across your devices when online, ensuring your organized knowledge is always accessible.

OktoNote is available as a native app for iOS with Android coming soon. The app is optimized for mobile use but provides a consistent experience across all supported platforms.

Cross-device synchronization ensures your knowledge cards are accessible wherever you need them, with seamless sync when online.

OktoNote efficiently manages storage by optimizing content without losing quality. The app compresses images intelligently, stores transcriptions efficiently, and manages document storage to minimize space usage while maintaining full functionality.

Storage requirements depend on your usage, but the app is designed to work effectively on devices with standard storage capacity.

For meetings, OktoNote offers several effective capture methods:

• Voice recording: Record discussions for automatic transcription and insight extraction
• Photo capture: Photograph whiteboards, presentation slides, or written notes
• Document upload: Add meeting agendas, handouts, or shared documents
• Quick text: Type important points or action items in real-time

The AI automatically creates Discussion Cards with key decisions, attendees, and follow-up actions extracted and organized.

OktoNote excels at project organization through its intelligent categorization:

• Task Cards: Capture general project reminders and action items
• Todo Cards: Track time-sensitive deadlines and deliverables
• Discussion Cards: Record project meetings and stakeholder conversations
• Attachment Cards: Organize project documents, contracts, and resources

Use search to quickly find project-related content across all card types, and leverage the Timeline View to review project progression chronologically.

Absolutely! OktoNote is excellent for educational and research purposes:

• Study Cards: Automatically organize research notes, course content, and learning materials
• Document processing: Upload research papers, textbooks, and articles for searchable content
• Photo capture: Photograph lecture slides, book pages, or handwritten notes
• Voice recording: Record lectures or study sessions for later review

The intelligent search helps you find related concepts across all your study materials, making review and research much more efficient.

Yes! OktoNote is perfect for personal life management:

• Journal Cards: Capture daily experiences, travel memories, and personal reflections
• Todo Cards: Track personal tasks with deadlines like bill payments and appointments
• List Cards: Organize shopping lists, gift ideas, and personal checklists
• Details Cards: Store important information like contact details and personal facts

The multi-modal input makes it easy to capture thoughts on the go - voice record while walking, photograph interesting moments, or quickly type ideas.

OktoNote excels at travel organization through intelligent categorization:

• Itinerary Cards: Organize flight details, hotel bookings, and daily schedules
• Attachment Cards: Store boarding passes, reservation confirmations, and travel documents
• Journal Cards: Capture travel experiences, restaurant discoveries, and memorable moments
• Details Cards: Remember important travel information like addresses and contact numbers

Voice record quick thoughts about great discoveries, photograph maps or recommendations, and upload booking confirmations - everything gets organized automatically.

Absolutely! OktoNote is excellent for creative professionals and ideation:

• Voice recording: Capture creative ideas instantly without breaking your flow
• Photo capture: Photograph inspiration, sketches, or visual references
• Task Cards: Turn creative ideas into actionable project steps
• Study Cards: Organize research and reference materials for projects

The Timeline View lets you see your creative evolution chronologically, while the Feed View organizes your ideas by type for easy retrieval.

Yes! OktoNote is designed for busy professionals who need to capture and organize information quickly:

• Meeting capture: Record discussions, photograph whiteboards, and organize follow-ups
• Client management: Store client details, project notes, and important communications
• Document organization: Upload contracts, proposals, and business documents for easy access
• Task management: Track deadlines, action items, and project milestones

The offline-first design ensures you can access critical information even without internet connectivity during travel or client visits.

OktoNote and Mem.ai serve different needs:

• OktoNote: Focuses on daily life organization with multi-modal input (voice, photos, documents). Structured categorization into 10 card types makes it ideal for personal productivity and quick capture.
• Mem.ai: Designed for professional knowledge work with flexible AI-driven collections. Better for research, team collaboration, and building extensive knowledge bases.

Choose OktoNote if: You want effortless capture from any source (voice, photos, documents) with automatic organization for daily life and work. Choose Mem.ai if you need advanced knowledge building and research capabilities.

OktoNote and Notion have fundamentally different approaches:

• OktoNote: AI-first capture and organization. Drop in any content type and AI automatically categorizes it. Optimized for quick capture and retrieval with minimal setup.
• Notion: Manual structure creation with databases, templates, and blocks. Powerful for building custom workflows but requires significant setup and maintenance.

Choose OktoNote if: You want automatic organization without setup overhead. Choose Notion if you prefer building custom structures and don't mind the complexity.

OktoNote and Obsidian target different use cases:

• OktoNote: Automatic AI categorization with multi-modal input. Perfect for capturing diverse content types (voice, photos, documents) with zero manual linking or tagging required.
• Obsidian: Manual knowledge graph building with markdown files. Excellent for researchers and note-takers who want to manually create connections between ideas.

Choose OktoNote if: You want effortless capture with automatic organization. Choose Obsidian if you enjoy manually building knowledge networks and prefer markdown-based workflows.

OktoNote's unique advantages:

• True multi-modal AI: Only app that intelligently processes text, voice, photos, and documents with automatic categorization
• 10 structured categories: Pre-defined card types (Tasks, Todos, Journals, etc.) that cover all aspects of life and work
• Offline-first design: Full functionality without internet, unlike most AI-powered competitors
• Zero setup required: Start capturing immediately - no templates, structures, or configuration needed

While other apps focus on either simple note-taking or complex knowledge management, OktoNote bridges the gap with intelligent automation that works for everyone.